Operations Assistant Vacancy, Mott MacDonald

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Operations Assistant Vacancy, Mott MacDonald
Location: All Nigeria
Last update:

Ad description

Mott MacDonald – The Teacher Development Programme (TDP) is a UK Government funded programme designed to provide strategic assistance at Federal level in up to 6 states on teachers’ skills improvement. It aims ultimately at improving student learning.
Job Status: Full Time Job,
Remuneration: Attractive,
Location: Nigeria
The Operations Support Assistant will provide administrative, logistics, travel and visa service support to the Programmes under the direction of the Operations Manager. The Operations Support Assistant will receive an induction in Abuja to ensure that s/he is fully conversant with Cambridge Education (CE) systems and procedures.
To provide all necessary support for managing consultant’s visits including travel arrangements, accommodation, subsistence and arranging meet and greet services within Nigeria.
Responsible for making logistic arrangements for Abuja staff including booking tickets and transport arrangements for official trips; Liaising with the State Administrators to ensure that suitable accommodation and arrangements are in place at the state levels. Ensuring that all travel arrangements are as defined by the Security Guidelines of the Programme.
To send out the technical assistance (TA) and staff movement chart on a weekly basis as well as update the TA chart board regularly.
To provide support to the Programme in facilitating annual reviews, surveys, researches, etc, by making logistical and administrative arrangements including travels arrangements, support in drawing up schedules and itineraries for activities, making and confirming meeting arrangements.
To manage the visa application process of non‐Nigerian technical staff, maintaining relevant contacts and leasing with appropriate offices related to the visa application including the Nigerian Immigrations Service, National Planning Commission and the Federal Ministry of Interior; to manage the visa application of Nigerian staff for official purposes; and to ensure that all visa related issues are dealt with in a timely and efficient manner.
Educated to degree level (at the minimum).
Relevant professional qualification in administration and ICT.
Previous experience in providing administrative or office support to a programme team.
Previous experience of working within a multi‐national team highly desirable.
Candidate Specification
Essential competencies/skills:
Excellent organisational skills.
Proven communication skills.
Knowledge of the Nigerian immigration Service as well as previous experience in visa facilitation.
Good IT skills and confidence/proficiency in all Microsoft packages.
Attention to detail and accuracy.
Ability to work under pressure and solve problems whilst retaining the support of colleagues and technical specialists alike.

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