Head, Facilities and Admin Services Vacancy, Health Plus Ltd

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Head, Facilities and Admin Services Vacancy, Health Plus Ltd
Location: All Nigeria
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Ad description


The Job : Head, Facilities and Admin Services, Health Plus Limited.
Job Status: Full Time Job,
Remuneration: Attractive,
Location: Lagos, Nigeria.
Report to the Founder/ CEO
Develop and direct strategies for the Facilities and Admin department and ensure strategies are aligned with the overall goals of the organisation
Develop processes, procedures and systems for the department in order to deliver the department’s strategy and action plan
Office Management
Manage the provision of utilities and settlement of related bills
Ensure provision of a conducive physical working environment (space, furniture etc.) for the company’s employees to facilitate optimal performance
Manage internal/external mail delivery, courier and freighting
Oversee the purchase, storing and distribution of office supplies and equipment
Ensure all office equipment, machines and tools are in good conditions at all times
Manage the maintenance and repair of office equipment, electrical and mechanical systems such as air conditioners, lightings, generators, photocopying equipment etc
Oversee the sourcing and purchase of office equipment from accredited vendors
In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment
Maintain a comprehensive database of all stationery/store items, office equipment, assets etc
Monitor inventory reorder levels and plan/make provisions to avoid out of stock cases
Facilities Management
Conduct regular assessment of facilities in all locations to determine items that are due for replacement or repair and initiate appropriate action
Program and prioritise facilities maintenance activities to ensure achievement of specified objectives
Ensure the management and maintenance of the company’s properties across all locations and maintain a concise inventory of all property asset
Routinely monitor the facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office are swiftly & safely resolved
Ensure offices and the premises including the garden, lawn and lobby are clean/orderly
Consistent and prompt evacuation of waste across all locations
Manage janitorial service providers to ensure quality service delivery across all locations
Search and negotiate (in conjunction with the Retail Expansion dept.) rental properties for residential, office and retail locations. Maintain records of rentals, tenement rates and ground rent payments for Company owned/leased property assets. Handle property related issues and manage relationship with all Landlords/Estate Managers and renew tenancies as at when due
Liaise with the Legal department to manage relevant Government bodies to ensure prompt processing of property related issues (C of O, Land Use Charge, etc.)
Ensure that facilities meet environmental, Health and security standards and comply with Government regulations
Work in conjunction with Retail Expansion team during design and implementation of new facilities and ensure maintainability of building infrastructure and systems. Ensure formal handover of new facilities from Retail Expansion team to Facilities & Admin team with appropriate documentation such as operation and maintenance documentation, manuals, drawings and wiring/cabling schedules, floor plans, furniture layout, etc
QualificationBachelor’s degree in Business Admin, Public Admin or Social Sciences, Humanities or a related field with 10 years minimum experience in a structured organisation, 4 years of which must be in a managerial capacity
Membership of a recognised professional body is an added advantage
Leadership & managerial skills
Negotiation and persuasion skills
Excellent interpersonal and people skills
Planning & organisational Skill
Ability to manage time and prioritise tasks

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