Administrative Officer Vacancy, United Nations

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Administrative Officer Vacancy, United Nations
Location: All Nigeria
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Ad description


Job Status: Full Time Job,
Remuneration: Attractive,
Location: Abuja, Nigeria
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Nigeria, Abuja. The Administrative Officer reports to the Head of Office.ResponsibilitiesWithin delegated authority, the Administrative Officer will be responsible for the following duties: I. BUDGET AND FINANCE:Prepare and revise cost plans in line with work plans and financial rules and regulations and ensure that costs are reasonably estimated. Prepare quarterly requests for funds (financial authorizations) and monitor obligations and expenditures against financial authorizations in line with approved cost plans. Develop, implement, and maintain internal controls to monitor and ensure that financial resources are utilized to implement activities in accordance with work plans and cost plans.
Provide guidance to functional units on financial accountability within programme responsibilities and on the effective use of programme resources. Coordinate the production of financial reports for headquarters and donors.
Review and confirm that proposed obligations or disbursement for goods and services under third-party agreements, are reasonable and in conformity with UN Financial Rules and Regulations.
Monitor and follow up on outstanding NGO and UN Agency reports for grants and allocations provided to third parties. Supervise petty cash management in accordance with established procedures, maintain accurate and complete petty cash records and receipts, and ensure that replenishments are done in a timely manner. Verify inter-office vouchers (IOVs) prepared by UNDP to confirm accuracy of accounts and to allow for reconciliation with OCHA’s accounting system. Ensure proper management of office assets, including maintenance of inventory, physical verification of assets and disposal of assets. Provide information needed to respond to audit observations/findings.

JOb QualificationsAdvanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.Work ExperienceA minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management, or other related area. Field experience in emergency situations is desirable. Experience within the United Nations common system handling finance-related matters is desirable.LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is desirable.

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