Administrative Associate Vacancy, UN Women

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Administrative Associate Vacancy, UN Women
Location: All Nigeria
Last update:

Ad description

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts.Under the guidance and oversight of the supervisor, the Administrative Associate supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Associate promotes a client, quality and results-oriented approach.
Job Status: Full Time Job,Graduate/Exp
Remuneration: Attractive,
Location: Lagos, Nigeria

Summary of Key Functions: Implements operational processes;
Organization of procurement processes;
Support to HR implementation services;
Logistical and general administration support;
Supports knowledge building and knowledge sharing.
Implements operational processes: Facilitates full compliance of administrative activities with UN Women rules, regulations, policies and strategies;
Provide inputs to the Nigeria Country Office administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
Provide inputs to the preparation and implementation of the Operations team results-oriented work plans.
Organizes procurement processes: Contribute to the preparation of procurement plans for the office and their implementation monitoring;
Generates procurement related reports; researches and drafts responses to enquiries for clearance by the Operation Manager;
Review procurement requests and initiate procurement procedures for office and project equipment, supplies and services in a transparent and cost effective manner;
Organize procurement activities and processes, including preparation and conduct of RFQs, ITBs or RFPs, opening and evaluation of tenders, coordinate contract negotiations (as required), prepare request for award of contract for the review and approval of relevant authorities, in full compliance with UN Women regulations and rules;
Prepare Purchase orders and contracts in and outside Atlas including preparation of Recurring Purchase orders for contracting of services, and create vendor profiles in Atlas;
Under guidance conducts reviews of procurement processes conducted by projects; submissions to the Regional Acquisition Management Review Committee (RAMRC), and Acquisition Management Review Committee (AMRC);
Facilitates implementation of the internal control system, and prepares and dispatches Purchase Orders. Timely corrective actions on POs with errors (e.g. POs with budget errors, match exceptions, unapproved POs etc.), and provide timely information and response to relevant department to resolve the issues.
Secondary education;
UnderGraduate degree in Business Administration or related fields is desirable but not a requirement.
Experience: 6 years of relevant experience in administration, procurement, HR, or logistic support service;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

Language Requirements: Fluency in English is required;
Knowledge of official national language essential.

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