Administrative Assistant Job Vacancy, Zercom Systems

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Administrative Assistant Job Vacancy, Zercom Systems
Location: All Nigeria
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Ad description


Zercom Systems Nigeria Limited is a privately held IT solutions firm. We have been providing solid, imaginative and successful Custom IT solutions since 2003. With specialties in custom application development, Database development and system integration, Zercom Systems covers a broader range of IT services than most other firms in the IT industry – and we do it utilizing the latest and most innovative technologies in the marketplace, making quality and technical excellence our top priorities.At Zercom systems, we offer the highest levels of experience, professionalism and integrity as well as certified expertise in virtually all computing systems and products to solve even the most challenging needs.First, we work closely with our clients to understand the nature of the business at hand or their specific need. Next, we offer the best possible solutions, using the latest innovations the IT industry has to offer which often meet and exceed our client’s expectations.We are recruiting to fill the position of:Job Title:
Administrative Assistan
t,
Zercom Systems Nigeria Limited.Location: Lagos

This position is responsible for assisting the MD and all personnel in the office by managing the administrative activities.
Duties and Responsibilities
Duties of this project include but not limited to:
Providing PA duties/support to the MD
Primary phone coverage (first to answer incoming calls)
Prepare and mail all packages
Sort and distribute incoming mail and packages
Providing admin support throughout the office
Typing and proofing documents
Making travel, meeting and event arrangements
Preparing reports
Performing research for projects
Excellent vendor relations
Receiving and directing visitors
Word processing and creating spreadsheets and presentations
Filing documents and materials
Data Entry
Selecting office vendors
Supervising purchase processes
Office management
Oversee all aspects of publication orders including inventory and maintenance of inventory
Assist with bookkeeping/accounting functions as appropriate
Be familiar with functions of Office Manager so as to enable him/her to assume the duties of the Office Manager in his/her absence.
May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required
Perform other duties as assigned
Relationships:
The Executive Assistant is responsible to the Managing Director for all of the duties and responsibilities listed above and for other duties that the Director may assign during the duration of the employment.
Because of his/her involvement in matters related to their responsibilities, the Executive Assistant would also be required to communicate frequently with the other Directors.


Must have formal training in office procedures and use of office equipment.
Must have the ability to communicate accurately and clearly both orally and in writing; pleasant telephone manner; able to think on feet when dealing with callers; customer service oriented “can do” approach to work.
Must have knowledge of computers; specifically, experience in Microsoft Office is preferable.
Must have superior organizational skills and accuracy.
Excellent problem solving and people skills also required.
Application Closing Date
31st March, 2015.
How to Apply
Interested and qualified candidates should submit their application letter and curriculum vitae to: jobs@zercomsystems.com
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