Project Management Assistant

Job opening: manufacturing, operations jobs, jobs in Nigeria

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Project Management Assistant
Location: All Nigeria
Last update:

Ad description

Job Description:

  • The Project Management Assistant provides a range of logistic and administrative support to the YouLead Project Director and the YouLead Team Leader for the implementation of YouLead.

Responsibilities:

Support to Project Steering Committee:

  • Provide logistical support for the organization of regular Project Steering Committee meetings
  • Prepare and edit key documents for the PSC meetings
  • Take minutes of PSC meetings and support the editing and approval of the minutes by PSC members
  • Provide administrative support to PSC members
  • Project Documentation:
  • Upon request revise and edit project documents to meet high standard of quality
  • Oversees the management of the Share Drive to ensure proper filing of all project documents
  • Provide support the team for documentation and filing of key project documents
  • Ensure proper filing and updating of all project related documents

Project Management Support:

Provide a range of logistic and administrative support to the Project Director and Project Team Leader such as:

  • Project planning
  • Travel booking and expense reports
  • Meeting scheduling
  • Workshops preparation and logistics
  • Visitors agenda and logistics
  • Preparation of correspondences in English
  • Meeting notes and minutes
  • HR related documentation and administration

General Duties:

The Project Management Assistant is expected to work effectively as part of the YouLead Project Team and in particular to:

  • To undertake specific additional responsibilities from time-to-time, as may be agreed with the Project Director
  • Participate in supervisory and team meetings as well as other meetings, as required

Qualifications:

Essential:

  • BBA or equivalent
  • At least 3 years of experience supporting C-level executives, preferably in a fast-paced technology environment.
  • Excellent written and verbal communication skills in English
  • Strong organizational skills and the ability to prioritize multiple competing tasks with excellent attention to detail.
  • Excellent interpersonal skills and the ability to build relationships throughout the organization and with external stakeholders.
  • Strong writing experience including regular preparation of PowerPoint decks and presentations.
  • Proven ability to maintain confidentiality and manage sensitive data and information.
  • Ability to achieve high performance goals and meet deadlines in a fast-paced highly dynamic environment.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.

Desirable:

  • A MBA will be an added advantage.
  • Experience and interest in internal and external communications.
  • Proven ability to work effectively in a number of teams, in a multi-cultural context and where teams may be geographically dispersed.
  • Ability to write and speak French would be an asset.
  • Experience in International Development (INGO) would be an asset.

Method of Application:

  • Interested and qualified candidates should must be forwarded to the e-mail, with the competition number: Project Management Assistant 2015-42 clearly marked as the subject number.

Note:

  • CV must be 3 pages in length maximum and covering letter must be 1 page long maximum.
  • To be considered, your résumé and cover letter should demonstrate that all of the essential qualifications are met. Applications that do not meet the above requirements will not be considered.

job.naij@gmail.com
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