Grants & Contracts Manager

Job opening: manufacturing, operations jobs, jobs in Nigeria

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Grants & Contracts Manager
Location: All Nigeria
Last update:

Ad description

Responsibilities:

Prime Award Administration:

  • Monitor compliance with prime award rules and regulations, deliverables and reporting. Provide training and support to program staff in these areas.
  • Support project managers to achieve Pact Project Management Standards, as they relate to implementation of activities through partners. Provide training and support to program staff in these areas.
  • Provide policy guidance and interpretation for program staff as well as sub-grantees.
  • Oversee compliance with terms and conditions under awards from a variety of donors. When required, prepare requests for and obtain clearances / approvals / deviations from donors.
  • Respond to issues of compliance and resolve disputes and audit findings.
  • Assist with reviewing budget estimates for allowability, allocability, and reasonableness.
  • Oversee closeout of awards and provide oversight of staff for closeout including preparation of final inventories and property disposition.

Subaward Administration:

  • Develop subcontract and subgrant award documents compliant with donor requirements and Pact standard templates and work closely with Pact HQ Agreement Management team to execute quality subawards.
  • Administer the full cycle of subaward management activities beginning from solicitation through selection, pre-award assessments, negotiation, monitoring/compliance visits, and closeout.
  • Utilize Pact’s subaward management system (Salesforce) and accounting system (Serenic NAV) for subaward issuance and management. Maintain documentation.
  • Oversee budget management of projects’ subaward pools working with the Finance Manager. Work closely with the Finance Manager to ensure accurate and timely disbursement and liquidation of subaward expenses.
  • Ensure timely training of grantees and Pact staff to understand and comply fully with donor standards. Develop training materials and carry out regular trainings with grantee partners.
  • Ensure that office systems for grants and contracts administration are maintained and that regular reports are provided to Pact headquarters.
  • Award and administer sub-contract(s) and consultant agreements necessary to support local programs and projects.
  • Develop and/or update Country Office Subawards Manual in compliance with Pact HQ guidance.
  • Contribute to the global Grants Management Community of Practice to share best practices and lessons learned on Pact’s intranet “Mosaic.”

Overall Country Office Management and Support:

  • Provide relevant support to proposal development, including budget development, for new opportunities.
  • Provide effective performance management, mentoring, and coaching for staff under his/her direct supervision.
  • Provide training, as required, related to areas of his/her expertise and country office needs.
  • Actively participate in the Senior Management Team of the country office, and support improvements in country office policies, procedures, organization and systems in collaboration with colleagues and the Country Director.
  • Perform other duties as assigned by the Country Director.

Qualifications:

  • MA/MSc and at least 6-8 years of relevant experience (or equivalent)
  • Experience managing subaward design and administration
  • Experience in donor funds administration
  • Fluency in English

Preference for:

  • Master’s degree in a relevant field
  • Experience in international development project management
  • Knowledge of USAID and other international donor rules and regulations as related to contracts and cooperative agreements; working knowledge of OMB Circulars
  • Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award
  • Proven capacity to design and deliver a range of training and technical assistance programs to build full range of capacities for grant management
  • Proficiency in at least one other language

Skills and Abilities:

Leadership:

  • Ability to sustain interpersonal and professional relationships with colleagues and external contacts in donor and partner organizations
  • Consistently works within internal process and procedures
  • Strong interpersonal and team building skills
  • Engagement in corporate initiatives

Project Management:

  • Exceptional planning and time management skills
  • Strong written and oral communication skills, including the ability to make a presentation
  • Ability to problem-solve difficult issues
  • Ability to multitask with ease, adapting to frequently changing priorities
  • Good negotiating and conflict resolution skills
  • Strong understanding of budgets

Technical Skills:

  • Experience in one of Pact’s technical areas or a support function
  • Working knowledge and understanding of donor policies and regulations
  • Competence using common desktop applications and internal systems

job.naij@gmail.com
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