Executive Assistant needed at Adexen Global
jobs in Nigeria
Adexen is a global Human Ressources Company providing business services in Europe and Africa. We support companies in all industries in the fields of HR, Legal, Finance, Sales & Marketing, Engineering and Supply chain. We know how important people are to business. We also think that "People are the future of Africa"
Job Title: Executive Assistant
Adexen Recruitment Agency is looking for an Executive Assistant for a global enterprise with core competencies in the fields of healthcare, agriculture and high-tech polymer materials.
Our Client is a global enterprise with core competencies in the fields of healthcare, agriculture and high-tech polymer materials.
The Executive Assistant will provide support to the MD Nigeria by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative, secretarial, analytical and research duties.
The candidate will report directly to the Managing Director and be based in Lagos.
Calendar management: coordinate and schedule appointments and meetings. Plan, schedule and coordinate F&A Departmental meetings, retreats and other events with other Departments. Prepare agendas, make copies, set up room, coordinate with speakers, take and type notes etc.
Coordinate travel arrangements for the MD and other staff as needed, process MDs expense report: travel authorizations, flight tickets, hotel bookings, visas, airport transfers, petty cash reimbursements, etc.
Receive daily mail, sort and distribute properly; make copies of financial statements, handouts and other documents. Keep MD apprised of time sensitive matters, mailings, phone calls. Fax/scan and mail letters and other documents.
Coordinate events, conferences and meetings by arranging the appropriate space to facilitate the event. This will include scheduling catering invites and attendees when needed and controlling the budget for such.
Produce and proofread correspondences, presentations with Power Point and Excel or other materials as directed by the MD.
BSc or BA degree in a relevant social sciences discipline.
Minimum of at least 5 years of experience supporting Executive Management.
Possess outstanding administrative and organizational skills.
Must be customer-focused, flexible, and forward thinking.
Good communication skills.