Secretary and Receptionist - CDFO

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Secretary and Receptionist - CDFO
Location: All Nigeria
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Ad description

The African Development Bank Group AfDB is a multilateral development finance institution established to contribute to the economic development and social progress of African countries. The AfDB was founded in 1964 and comprises three entities: The African Development Bank, the African Development Fund and the Nigeria Trust Fund.

Job Title: Secretary and Receptionist - CDFO

Job Field
Administration, Secretarial

Objectives
The African Development Bank Field Office in Democratic Republic of Congo CDFO has been established to strengthen the dialogue between the Bank and the Government, development partners, the private sector, and the civil society, in the design of the Bank’s development policy and programs, as well as on implementation, monitoring and evaluation of the poverty reduction strategy. CDFO also seeks to assist the operational functions of the Bank Group in launching and following up projects and programs in Democratic Republic of Congo with a view to enhancing project management, promote participatory approach, and regional integration.

Duties
Make appointments for experts and other staff of the Country office and keep their schedules up to date;
Receive visitors and attend to them  with tact and discretion;
Prepare briefing material used by experts for official missions and special meetings;
Handle protocol-related issues concerning  reception of the visitors of experts and of the  Office;
Organize experts’ meetings ; assist the Resident Representative’s secretary in coordinating official receptions given by the Resident Representative;
Participate in staff meetings, take notes and produce reports in the absence of the Resident Representative’s secretary ;
Draft correspondence on non-substantive issues and ensure its follow-up;
Manage the experts’ incoming and outgoing mail and the office’s  telephone communication;
Maintain an appropriate filing system; process experts’ back-to-office reports, ascertain  the  quality of documents requiring the approval and signature of experts and other staff members;
Prepare and finalize draft correspondence letters, faxes, etc. concerning  various aspects, on behalf of experts, prepare minutes of experts ‘meetings; and
Perform such other duties as may be required.

Requirement
At least a Bachelor's degree in business administration, commerce, administration or a related field, supplemented by training in secretarial functions, administration, office management, for example, a Pitman qualification, a Brevet de Technician Surprise BTS in Secretarial skills, Diploma University de Technology DUT, etc.
Ideally a minimum of 4 years of relevant experience on rising  grade levels, attached to an executive’s office,  preferably in an international organization;
Highly client oriented, able to multi-task, giving attention to detail and able to work with a multidisciplinary team ;
Confirmed competence in the use of Bank standard software eg Word, Excel, Access and PowerPoint. Knowledge of SAP or other ERP systems would be an asset;
Ability to take initiative; enthusiasm, team spirit, good organizational and interpersonal communication skills.
Proficiency in written and verbal communication in French and English and, with a working knowledge of the other;

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