Administrative

Job opening: clerical, administrative jobs, jobs in Abeokuta, Ogun, Nigeria

Administrative | Clerical, Administrative jobs Job opening at Abeokuta Ogun
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Administrative
Location: Abeokuta, Ogun
Last update:

Ad description

Handle all inquiries within my capacity
Arrange "callbacks" to protect boss’s time
Provide back-up materials for callbacks
Route calls elsewhere as needed
Do phone surveys/inquiries as needed
Appointments/Meetings

-Prepare agenda in advance

-Arrange meeting facilities

-Act as recording secretary; prepare action minutes

Confidentiality

Perform to earn boss’s full confidence
Assure discreet handling of all business
Visitors

Screen to control interruptions
Provide back-up data as needed
Arrange amenities as needed
As arranged, "rescue" boss from laggards
Schedule visits away from boss’s area to protect priority/private tasks
Travel

Arrange travel through internal or outside agents
Arrange travel cash in advance
Prepare itinerary, trip file and supplies
Prepare expense report tools for boss
Complete expense reports after trip
Data Management

Improve/tighten storage/retrieval systems
Update and manage index
Routines

Update secretarial/clerical desk manual
Set up "tickler" system
Set up "exception reporting" system to handle routines without supervision
Routinely re-order department supplies
Update mail/phone directories
Make these available to trainees
Projects

Handle administrative detail, all projects
Seek greater role in projects within administrative and other areas of competence
Seek training on projects outside my range
Supervision

As required, recruit, hire, train and supervise part-time or full-time, paid, or unpaid/volunteer secretarial or clerical staff
At the advanced levels, office administration is about METHODS for handling work; it requires a constant audit of the way a company does things, and willingness to rock the boat for greater economy and efficiency in getting work done. Here are some typical tasks:

Study and review company or department procedures
Recommend management action to improve standard operating procedures. Present comparisons on costs, risks, and benefits
Develop and test new procedures
Take part in any administrative meetings to assure secretarial follow-through
Take initiative on requests and inquiries of administrative nature, especially when bosses’ specialty is not administrative
Prepare and control administrative budgets
Some Administrative Assistants perform only the duties listed above. Others perform them along with their secretarial duties. Still others specialize in Finance, Marketing, Personnel, or Engineering, for example, and their title should clearly express their special area of concentration.

The more clearly your title informs callers and correspondents about what you actually DO and CAN DO for your team, the better.
Minimum of HND,BDC
How to apply: send your resume to betaorionis2014@gmail.com or the HRM Office line
ATTENTION! Do not make any advance payments to any seller on Mobofree, not even for delivery! You may get scammed by unfair seller. Please report abuse to help us stop scam! To keep yourself safe, make sure to follow our Safety tips!

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Ademola775 Ademola775 (29)
Abeokuta, Nigeria

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