Admin officer

Job opening: clerical, administrative jobs, jobs in Lagos Mainland, Lagos, Nigeria

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admin officer
Suggested salary: NGN 120,000
Location: Lagos Mainland, Lagos
Last update:

Ad description

Plans, organizes and conducts administrative studies, including improvement projects of court-wide significance or specific to a court division; conducts, directs or participates in studies of new and existing programs and special projects to determine feasibility, resolves problems, including organizational, technical and fiscal research and analysis; consults with division staff and staff of other divisions and agencies; develops recommendations; and implements and monitors changes
Assists in the management of the division by evaluating existing and proposed organizational policies and procedures
Reviews, analyzes, and recommends management organizational policies and procedures for division operations; participates in the development of new or revised programs, systems, procedures, and methods of operations; consults with and advises division personnel; makes recommendations; reviews and evaluates the implementation of changes
Prepares, directs and participates in the preparation of the Court’s annual budget, including analysis and estimates of expenditures; analysis and projections of revenue; review of intro-division requests and sub-budgets; recommendations on allocations of funds and personnel; review and consultation with division management staff; final budget preparation; and presentations to the organization
Analyzes and evaluates requests from division personnel for changes in budget allocations throughout the fiscal year in such areas as staffing levels, facilities, systems, and equipment; coordinates and consults with other division personnel and other divisions; makes recommendations; and obtains final approval for changes.
Consults, researches, negotiates and monitors contracts and agreements with outside suppliers, service providers, leasing agents and others

Trains and arranges for training of division personnel in such subjects as coordinated computer systems, supervisory and management methods, and new office procedures.

Provides work direction to clerical and technical staff, directly or through supervisors or lead workers.



Responds to requests from the public and other governmental and private entities for organizational, technical, operational and administrative information about the division.



Represents the division on committees and task forces for the development, scheduling, implementation and monitoring of programs and projects that impact several or all Court divisions, or that require coordination between the Court and other public and private entities.

Prepares narrative, graphical and statistical reports with alternative solutions for resolving issues; prepares correspondence and other written materials.


Coordinates, monitors and directs the acquisition, allocation and use of equipment, supplies, telecommunication systems, office and facility space, records storage and retrieval systems, and forms; conducts research and develops procedures to improve efficiency and cost-effectiveness; and monitors expenditures.



Coordinates compliance with Court safety procedures between division staff and safety personnel.

Knowledge of:



Public administration, organization and management; budget preparation and control; accounting; statistical methods; personnel; supervision; procedures and processes of Court budget preparation and maintenance; organizational and functional structure of the Court; local, State, and Federal laws, regulations and procedures affecting the Court; methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures; legislative processes of the Court, County, State and Federal government; practical application of computers and peripheral equipment; inventory control and space management; contract negotiation, preparation and monitoring; basic word processing techniques; English grammar, punctuation, spelling and usage.



Ability to:



Perform duties independently under general, minimal supervision within specific assignments; perform budget analysis, preparation and monitoring; research, analyze and make recommendations on administrative, management and procedural practices; write logical, comprehensive, concise reports and correspondence; prepare effective presentations of conclusions and recommendations; establish and maintain effective and cooperative working relationships; acquire subject matter expertise in the functions and activities of the division or other assigned work unit, including applicable laws, rules, regulations, procedures and technical operations; use computer related peripheral equipment; prioritize work efficiently; prepare and analyze financial and statistical data; provide lead direction to subordinate administrative staff; supervise and provide work direction to clerical and technical personnel; develop and train others in following procedures and instructions for administrative activities; effectively represent the division to other divisions, agencies and the public; write clear and concise reports and correspondence; make effective presentations of conclusions and recommendations orally and in writing.

Minimum Qualifications

Education: Bachelor’s degree from an accredited college or university in public administration, business or a closely related field.

-And-

Experience: one (1) years of professional administrative experience in one or more operational and/or administrative areas such as fiscal, budgets, accounting, cost analysis, auditing, contracts/purchasing, facilities and/or human resources.

Substitution: two (2) years of additional professional administrative experience in one or more operational and/or administrative areas such as fiscal, budgets, accounting, cost analysis, auditing, contracts/purchasing, facilities and/or human resources may be substituted for the Bachelor’s degree.


OR III

Education: Bachelor’s degree from an accredited college or university in public administration, business or a closely related field.
Knowledge of

Public administration, organization and management; budget preparation and control; accounting; statistical methods; personnel; supervision; procedures and processes of Court budget preparation and maintenance; organizational and functional structure of the Court; local, State, and Federal laws, regulations and procedures affecting the Court; methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures; legislative processes of the Court, County, State and Federal government; practical application of computers and peripheral equipment; inventory control and space management; contract negotiation, preparation and monitoring; basic word processing techniques; English grammar, punctuation, spelling and usage.






Ability to:



Perform duties independently under general, minimal supervision within specific assignments; perform budget analysis, preparation and monitoring; research, analyze and make recommendations on administrative, management and procedural practices; write logical, comprehensive, concise reports and correspondence; prepare effective presentations of conclusions and recommendations; establish and maintain effective and cooperative working relationships; acquire subject matter expertise in the functions and activities of the division or other assigned work unit, including applicable laws, rules, regulations, procedures and technical operations; use computer related peripheral equipment; prioritize work efficiently; prepare and analyze financial and statistical data; provide lead direction to subordinate administrative staff; supervise and provide work direction to clerical and technical personnel; develop and train others in following procedures and instructions for administrative activities; effectively represent the division to other divisions, agencies and the public; write clear and concise reports and correspondence; make effective presentations of conclusions and recommendations orally and in writing.



Typical Physical Requirements:

Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copier and fax.

Typical Working Conditions:

Work is performed in an office environment; continuous contact with other staff and the public.

Other Requirements:

Must be able to pass a criminal history information background check.
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BULLZGROUPN.G BULLZGROUPN.G (39)
Nigeria

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