Personal Assistant

Job opening: clerical, administrative jobs, jobs in Lagos Mainland, Lagos, Nigeria

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Personal Assistant
Suggested salary: NGN 70,000
Location: Lagos Mainland, Lagos
Last update:

Ad description

A Personal Assistant
description entails working closely with directorial staff or senior managerial to provide administrative or clerical support necessary to run the organization effectively
The key responsibility of a personal assistant is to perform and coordinate the administrative activities of the office and store, retrieve, and integrate data for dissemination to clients and staff. In the absence of a manager, a PA has to handle the work efficiently therefore, discretion and confidentiality are a essential attributes.

Duties and Responsibilities

Screening telephone calls, and handling requests, and enquiries, when appropriate.
Maintaining and organizing diaries and planning and scheduling proper appointments and meetings.
Dealing with incoming calls, post, email, and faxes, and taking minutes and dictation in meetings.
Creating spreadsheets, composing correspondence, managing databases.
Creating presentations, documents, reports, and using digital graphics and desktop publishing software.
Organizing meetings, attending them and ensuring that the manager is well geared up for meetings.
Making decisions and assigning work to other staff members in the absence of manager, and deputizing for the manager.
Conducting research and disseminating information through telephone, websites, mail services, and e-mail.
Maintaining and devising office systems, including filing, data management etc.
Organizing and maintaining electronic and paper files and managing projects.
Liaising with suppliers, clients, and other staff.
Negotiating with vendors, maintaining and examining leased equipment, purchasing supplies.
Providing orientation and training for new staff, conducting research on internet, operating, and troubleshooting new office technologies.
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