Office assistant

Job opening: clerical, administrative jobs, jobs in Lagos Mainland, Lagos, Nigeria

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Office assistant
Location: Lagos Mainland, Lagos
Last update:

Ad description

General Purpose
Provides administrative, secretarial and clerical
support to others in the office to maintain an
efficient office environment.
Main Job Tasks and Responsibilities
answer phones and transfer to the appropriate
staff member
take and distribute accurate messages
greet public and clients and direct them to the
correct staff member
coordinate messenger and courier service
receive, sort and distribute incoming mail
monitor incoming emails and answer or forward
as required
prepare outgoing mail for distribution
fax, scan and copy documents
maintain office filing and storage systems
update and maintain databases such as mailing
lists, contact lists and client information
retrieve information when requested
update and maintain internal staff contact lists
co-ordinate and maintain staff administrative
records such as staff parking, staff phones and
company credit cards
type documents, reports and correspondence
organize travel arrangements for staff
co-ordinate and organize appointments and
assist with event planning and implementation
monitor and maintain office supplies
ensure office equipment is properly maintained
and serviced
perform work related errands as requested such
as going to the post office and bank
keep office area clean and tidy
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