Front Desk Officer

Job opening: clerical, administrative jobs, jobs in Lagos Mainland, Lagos, Nigeria

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Front Desk Officer
Suggested salary: NGN 80,000
Location: Lagos Mainland, Lagos
Last update:

Ad description

JOB DESCRIPTION



Maintaining Records and Files

A typical office has its own system of filing records and important information. The front desk office assistant manages this filing system and maintains the records. In this role he/she might organize online and paper files for easy access and quick retrieval. Working with files also includes suggesting new organizing systems if needed and fulfilling file requests.

Managing Correspondence

With the presence of email and texts, the management of correspondence seems to have no end. This is where the front desk assistant steps in. One of his/her duties is to manage his/her own correspondence as well as that of the school, students & teachers. A front desk office assistant will follow up on to-dos and then file the emails in appropriate categories for later.

Greeting Guests

Because the front desk office assistant is usually the first person someone sees when he steps into the office, she is responsible for managing the way visitors are greeted. The assistant should be aware of where children, teacher & the director are throughout the day so he/she can relay proper information about wait times and whereabouts. An assistant must be able to effectively balance greeting visitors with her administrative duties.

Answering Phones

Another responsibility of a front desk office assistant is to manage the phone lines. He/she might be called upon to answer the company's main phone line and direct calls to the proper people. While the assistant may have limited incoming calls himself, he might answer calls for co-workers who are either busy or otherwise unavailable. When this happens, the assistant will usually be responsible for supplying information, taking messages and keeping co-workers informed about the time, date and nature of calls.

Your duties are not limited to the bullet points below:

Front desk management
Prepare daily revenue report
Emails
Phone
Kids Registration
Follow up with teachers on class times
Payment reminders, follows up on payments and outstanding
Work Hours 9am – 6pm (M-F), 9am – 2pm (S)
Call Electrician/Plumber etc. when need arises, keep a log of all handymen
Welcomes guests and children in a friendly manner.
Oversee and supervises children arrivals and departures
Provide high level of customer service and maintain a high decorum in the day-to-day front office operations.
Keeps a record of school needs (toiletries etc.)
Ensures that the workplace remains clean and tidy (makes sure the cleaners are doing their job)
Monthly FIRS payments
May make bank payments
Petty Cash responsibilities
Good working knowledge
Give out school location/directions
Knowledge of payment information
Uphold strong customer service standards for greetings, phone calls, and expedient customer response.
Knows how to use word & excel
Be courteous and helpful in all interactions, including telephone conversations. Take complete messages in a professional manner.
KEEP THE FRONT DESK AREA NEAT AND CLEAN
Be alert at all times while on-duty.
As Desk Assistants, you are exposed to many confidential materials. It is your duty to be careful with the way you are handling such materials.
Perform opening and closing duties of physical office (lock/unlock doors, desks, etc.)

Candidate Requirements

Candidate must possess either a B.Sc or HND/ OND in Business Administration or related disciplines.
Candidate must be Computer literate.
Must have 2 - 3 years related experience in similar function.
Must not be more than 35 years old‎.
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kasey926 kasey926
Lagos, Nigeria

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