Executive Administrative Assistant

Job opening: clerical, administrative jobs, jobs in Ikeja, Lagos, Nigeria

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Executive Administrative Assistant
Suggested salary: NGN 120,000
Location: Ikeja, Lagos
Last update:

Ad description

Responsibilities:
• Organization and management of records
• Disposition of mail and other correspondence
• Preparation of research reports, proposals, manuals, plans, and budgets
• Scheduling of appointments, meetings, etc.
• Manage and maintain executives’ schedules and calendars
• Travel arrangements
SPECIFIC DUTIES AND RESPONSIBILITIES
• Provides high-level administrative support for Sr. Management.
• Interfaces with key personnel throughout the company to maintain a congenial working relationship with employee-owners, outside clients, and suppliers.
• Schedules appointments for Sr. Management for luncheons, meetings, etc.
• Responsible for executive calendar management.
• Coordinates arrangements for company meetings including obtaining meeting space, notifying attendees, scheduling catering, etc.
• Conducts research to keep executives up to date on items pertinent to Austin Commercial.
• Screens visitors and callers to avoid unnecessary burdens on their manager’s time.
• Handles travel arrangements for Sr. Management. Contacts travel agency, schedules flights, hotels and car rentals. Provides itinerary for reference.
• Schedules the conference room for management courses; follows up to assure participant's attendance at scheduled seminars.
• Serves as a contact/resource to provide information pertaining to various special events and employee-owner related functions.
• Serves in an "as needed" capacity as back-up to other departments.
• Assists in the preparation of special projects. Projects include: power point presentations, departmental budgets, manuals, or classroom materials.
Qualifications:
• Seeking at least ten years’ of comparable executive support experience.
• Background should include word processing, document control, preparation of spreadsheets, graphs and charts, desktop publishing, and presentation materials.
• Expertise in the Microsoft Office Suite, excellent spelling and grammar; strong phone skills, and organizational skills.
• Professional, upbeat, energetic, takes initiative, dependable, and takes pride in work.
• Must be extremely efficient, organized and resourceful.
• Ability to work overtime.
Interested candidate should forward their CV
This offer is for candidate within Lagos
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