Administrative Officer

Looking for a job: clerical, administrative jobs, jobs in Ikeja, Lagos, Nigeria

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Administrative Officer
Location: Ikeja, Lagos
Last update:

Ad description

1. Plans, organizes and conducts administrative studies, including improvement projects of court-wide significance or specific to a court division; conducts, directs or participates in studies of new and existing programs and special projects to determine feasibility, resolves problems, including organizational, technical and fiscal research and analysis; consults with division staff and staff of other divisions and agencies; develops recommendations; and implements and monitors changes.

2. Assists in the management of the division by evaluating existing and proposed organizational policies and procedures.

3. Reviews, analyzes, and recommends management organizational policies and procedures for division operations; participates in the development of new or revised programs, systems, procedures, and methods of operations; consults with and advises division personnel; makes recommendations; reviews and evaluates the implementation of changes.

4. Identifies court programs that can be enhanced by grant funding, and prepares grant proposals.

5. Reviews existing and proposed local, State and Federal legislation for impact on the Court’s activities; prepares analyses and monitors the effectiveness and results of new initiatives; consults with division personnel; develops recommendations; and prepares proposed changes.

6. Prepares, directs and participates in the preparation of the Court’s annual budget, including analysis and estimates of expenditures; analysis and projections of revenue; review of intra-division requests and sub-budgets; recommendations on allocations of funds and personnel; review and consultation with division management staff; final budget preparation; and presentations to the Court Executive staff.

7. Analyzes and evaluates requests from division personnel for changes in budget allocations throughout the fiscal year in such areas as staffing levels, facilities, systems, and equipment; coordinates and consults with other division personnel and other divisions; makes recommendations; and obtains final approval for changes.

8. Consults, researches, negotiates and monitors contracts and agreements with outside suppliers, service providers, leasing agents and others.

9. Represents the Court in management, fiscal, program and personnel matters to the various management staff, other agencies and offices.

10. Trains and arranges for training of division personnel in such subjects as coordinated computer systems, supervisory and management methods, and new office procedures.

11. Provides work direction to clerical and technical staff, directly or through supervisors or lead workers.

12. Responds to requests from the public and other governmental and private entities for organizational, technical, operational and administrative information about the division.

13. Represents the division on committees and task forces for the development, scheduling, implementation and monitoring of programs and projects that impact several or all Court divisions, or that require coordination between the Court and other public and private entities.

14. Prepares narrative, graphical and statistical reports with alternative solutions for resolving issues; prepares correspondence and other written materials.

15. Coordinates monitors and directs the acquisition, allocation and use of equipment, supplies, telecommunication systems, office and facility space, records storage and retrieval systems, and forms; conducts research and develops procedures to improve efficiency and cost-effectiveness; and monitors expenditures.

16. Coordinates compliance with Court safety procedures between division staff and safety personnel.
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