OFFICER/PERSONAL ASSISTANT

Job opening: clerical, administrative jobs, jobs in Owerri, Imo, Nigeria

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OFFICER/PERSONAL ASSISTANT
Location: Owerri, Imo
Last update:

Ad description

Our client,a facility management
company with specialization across the country . We have a rich working
knowledge of building systems, structure, interiors,
exteriors and grounds in such a way that we are
able to manage facilities and all required systems to
function efficiently, reliably, safely, securely and in
a manner consistent with existing regulations and
standards, and in consonance with the International
Facility Management Association (IFMA)
The company was registered in 2009 and started
business as a sister company to Arch Nig Ltd, a real estate development company based
in Owerri Imo state with the primary objective of
managing all residential estates developed by the
company. However,Arch Nig Ltd have since diversified its operations to
other areas of the Facility Management value chain
Position: LEGAL OFFICER/PERSONAL ASSISTANT
Job Profile
Successful candidate would work as the Legal
Officer for the company and also act as Personal
Assistant to the MD. She will be in charge of all
contract activities for the company. The job of the
Legal officer is important because she contributes
to the strategic approach of developing, updating
and monitoring contractual agreements with
external providers of services to facilities managed
by the company. Preferably therefore, the PA to the
MD is expected to be a lawyer.
Responsibilities
Provide as well as superintends the provision
of legal advisory services to the company;
In conjunction with external solicitors,
supervises the provision of litigation services
to the company;
Organize and attend management meetings
and render all necessary secretarial services
in respect thereof;
Advising on compliance issues generally with
the applicable laws, rules and regulations;
Maintaining the registers and other records
required to be maintained by the company
under subsisting legislations;
Developing and overseeing the systems that
ensure the company complies with all
applicable codes of Corporate Governance, as
well as all relevant regulatory and statutory
requirements;
To develop and implement contracts and
service level agreements for procured
services to facilities, in line with best
practices, company’s requirements and the
requirements of the law;
To develop, in conjunction with the various
relevant departments appropriate contracting
systems and procedures for the service;
To establish and maintain a contract
monitoring system with relevant departments
that ensures that service providers and
vendors abide by the dictates of their
contracts;
To establish and maintain direct contact with
all external providers of services to facilities
managed by the company especially during
contract execution;
To take responsibility, as delegated, for
negotiating, implementing, monitoring and
reviewing contractual arrangements with
independent service providers.
To ensure that the contracting process is
efficient, focuses on service outcomes and is
underpinned by the principles of best value;
To regularly review contract compliance
through liaison, support and performance
monitoring as a means of assisting providers
maintain agreed standards.

Position: PERSONAL ASSISTANT
Responsibilities
Organize, manage and maintain the MD’s
official diary and official phone directory
Meet with the MD as requested by her to
discuss upcoming engagements, invitations
and other appointments.
Schedule on behalf of the MD meetings
between her and her direct reports,
stakeholders, residents, homeowners,
business associates etc.
Filter general information, queries, phone calls
and invitations to the MD by redirecting or
taking forward such contact as appropriate.
Reply, draft and prepare correspondence on
behalf of the MD based on her instructions
and consent.
Attend official meetings with the MD as
requested and take minutes of meetings.
Send a reminder to the MD as at when due
concerning the resolutions and agreements
reached at the meeting.
Ensure the MD is fully briefed on, or prepared
for, any engagements she is involved in.
Represent the MD in some official capacities
as requested and give the her full briefing of
what transpired
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Posted by
Apex44 Apex44 (27)
Owerri, Nigeria

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