Executive Assistant

Job opening: clerical, administrative jobs, jobs in Nigeria

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Executive Assistant
Location: All Nigeria
Last update:

Ad description

Job Description:

  • To provide comprehensive secretarial and administrative services to the chairman; enhancing the executive's effectiveness by providing information management support; representing the executive to others.

Responsibilities:

  • Manage and maintain the executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Completes projects by assigning work to clerical staff; following up on results.
  • Prepares reports by collecting and analysing information; prepare presentations.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry.
  • Meet with special interest groups or individuals on behalf of the executive
  • Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
  • Evaluate policies to ensure they are in compliance with corporate rules and mission.
  • Any other duties commensurate with the accountabilities of the post.

Requirements:

  • Minimum of B.Sc./HND degree in a related field
  • Min of 6 years relevant work experience
  • Master’s degree preferably in economics or a related discipline is an added advantage
  • Report writing and analysis
  • Excellent research skills
  • Innovative thinker
  • Be amiable and professional at all times
  • Travel logistics
  • Good verbal and written communication skills
  • Good organizational skills
  • Proficiency in MS Office suite

job.naij@gmail.com
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