Executive Assistant to the Chairman

Job opening: clerical, administrative jobs, jobs in Nigeria

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Executive Assistant to the Chairman
Location: All Nigeria
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Ad description

Position Summary/Objectives:

The Executive Assistant is saddled with administrative and operational responsibilities that come with the leadership of the Chairman and the organization as a whole. The aim of this role is to ensure smooth and effective running of the office of the Chairman. The experienced individual develops and organizes the Chairman’s weekly/monthly schedules, enhancing the overall productivity of the company and fast tracking the accomplishments.

Key Roles & Responsibilities:

  • Handle the daily activities of the Chairman, these include phone calls, meetings and appointments
  • Carry out all necessary secretarial functions for the Chairman
  • Represent the Chairman at events
  • Keep the Chairman posted on recent company updates and unfolding events and trends in the market
  • Be involved in strategic thinking and decision making for the office of the Chairman
  • File all reports on behalf of the management
  • Prepare correspondences on behalf of the Chairman
  • Respond on time to all the correspondences that come to the office of the Chairman
  • Manage travel logistics and accompany the Chairman if necessary
  • Fix all appointments for the Chairman
  • Develop and Brief the Chairman on Meeting Agenda
  • Act as a bridge between management and employees
  • Organizes and coordinates meetings
  • Receiving and attending to visitors, clients and vendors as appropriate on behalf of the Chairman
  • Ensures the general condition of the Chairman’s office
  • Manage Emergencies
  • Maintain confidentiality with regards to Chairman’s information

Qualifications & Experience

  • Bachelor’s Degree required
  • More than 2 years cognate experience in a similar role

Job Requirements:

  • Ability to lead by influence
  • Exceptional networking skills
  • Possess excellent secretarial and administrative skills
  • Ability to multi-task and work for long hours
  • Very professional, respectable, polite and confident
  • Excellent verbal and written communication skills
  • Strategic thinking and decision making skills
  • Disciplined and able to take initiative
  • Efficient time management skills
  • Proven problem solving skills
  • Crisis management skills
  • Integrity and Professionalism
  • Proficiency in the use of Microsoft office suite

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