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Executive Secretary Job at B. Adedipe Associates Limited
B. Adedipe Associates - We are a compact and dynamic financial/management consulting firm, in continuous operation now for over 20 years, we are seeking to employ suitably qualified candidates to fill the position below:
Position: Executive Secretary
âJob SummaryThe Executive Secretary will ensure efficient administrative support to the Foundation; first point of contact for the foundation. The Executive Secretary will be responsible for coordinating all forms of communication on behalf of the foundation. The position reports directly to the Chairman of the board of trustees. He/she will be responsible for all day-to-day communication and activity of the foundation.
Job FunctionConduct research on assigned duties and prepare reports. Handle all appointments of the foundation and constantly issue reminders accordingly. Secretary to the board of trustees (BOT); coordinate and handle all communication regarding BOT meetings and activities. Draft correspondence, speech writing, edit and finalise documents as required. Manage the diary of the Foundation Maintain the Administrative Systems Organise and coordinate all meetings on behalf of the foundation Organise workshops and conferences including invitations Respond to general enquiries relating to the Foundation. Oversee all communication to and from the foundation. Maintain and update the Foundationâs website. Preparing monthly reports. Carry out other tasks as requested by the chairman of the board
RequirementsB.Sc. in Business Administration/ Office Management Ability to exercise discretion in dealing with confidential or sensitive matters Ability to prioritize and manage own workload amid conflicting demands and busy work periods Ability to work independently with minimal supervision Excellent interpersonal skills and ability to work with people from diverse culture Dynamic and self-motivated character; willingness to up skill as required by the tasks to be performed Proficiency in contemporary word and data processing software Not more than 35 years. At least 5 years post-qualification experience in related field A minimum of two yearsâ relevant work experience Excellent management and communication skills Excellent analytical and communication (verbal and written) skills