Administrative Secretary

Job opening: clerical, administrative jobs, jobs in Nigeria

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Administrative Secretary
Location: All Nigeria
Last update:

Ad description

Job Description:

  • Coordinates office activities and perform secretarial assignments for management staff in support of the on-going operations of the office.
  • Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the management staff's area of responsibility.


  • Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution
  • Open, sort, and distribute incoming correspondence, including faxes and email
  • Conduct research, compile data, and prepare reports for consideration and presentation by the management team
  • File and retrieve corporate documents, records, and reports
  • Greet visitors and determine whether they should be given access to specific individuals
  • Prepare responses to correspondence containing routine inquiries
  • Make travel arrangements for the Managing Partner and staff
  • Attend, record and distribute minutes of meetings
  • Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives
  • Manage and maintain executives' schedules
  • Set up and oversee administrative policies and procedures for offices and/or organizations

Knowledge, Abilities/Skills:

  • Ability to type from clear copy at a rate of 40 net words per minute
  • Proficient at using Microsoft Office tools (Word, Excel, PowerPoint)
  • Ability to use operate standard office equipment
  • Excellent copy editing and proofreading skills
  • Highly organized with good time management skills
  • Communicate clearly and concisely in both written and oral form
  • Good interpersonal skills
  • Excellent customer service skills
  • Ability to work under pressure
  • Good interpersonal skills
  • Excellent customer service skills
  • Ability to work under pressure


  • First degree in any relevant field of study
  • 2 years of administrative support experience where use of a computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work
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