Administrative Officer

Job opening: clerical, administrative jobs, jobs in Nigeria

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Administrative Officer
Location: All Nigeria
Last update:

Ad description


Administer and monitor the financial system in order to ensure that the Company finances are maintained in an accurate and timely manner:

  • Assist with preparation of the budget
  • Implement financial policies and procedures
  • Reconcile the general ledger
  • Prepare and reconcile general bank statements
  • Establish and maintain supplier accounts
  • Ensure data is entered into the system
  • Ensure transactions are properly recorded and entered into the computerized accounting system
  • Prepare income statements
  • Prepare balance sheets
  • Assist with the annual audit
  • Maintain financial files and records

Oversee the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys:

  • Ensure the safeguarding of all Company's funds
  • Issue, code and authorize purchase orders
  • Reconcile the accounts payable
  • Reconcile the accounts receivable
  • Reconcile weekly deposits
  • Manage distribution of utilities bills and collections of accounts

Administer employee files and records in order to ensure accurate payment of benefits and allowances:

  • Administer employment agreements
  • Verify and report on benefits payments
  • Maintain the leave management system
  • Review remittances
  • Supervise completion of the payroll
  • Review payroll reports

Supervise administrative services within the municipal office:

  • Manage the filing, storage and security of documents
  • Respond to inquiries
  • Manage the repair and maintenance of computer and office equipment
  • Maintain insurance coverage’s Issue permits and licenses
  • Supervise customer services and respond to customer inquiries
  • Assist with preparation of Bylaws
  • Assist with preparation and advertising of contract documents
  • Administer contracts
  • Perform other related duties as required


Must have proficient knowledge in the following areas:

  • Computerized accounting programs
  • Accounts payable and accounts receivables
  • Generally accepted accounting principles
  • Preparation of financial statements
  • Company services administration of employee benefits
  • Payroll systems and reporting
  • Office administration
  • An understanding of relevant municipal legislation, policies and procedures
  • An understanding of the northern cultural and political environment


  • Aupervisory skills
  • Team building
  • Accounting and bookkeeping skills
  • Analytical and problem solving skills
  • Decision making skills
  • Effective verbal and listening communications skills
  • Effective written communications skills
  • Computer skills including the ability to operate computerized accounting, spreadsheet and wordprocessing programs at a highly proficient level
  • Stress management skills
  • Time management skills

Personal Attributes:

  • Must maintain strict confidentiality in performing the duties of the Administration Officer

Must also demonstrate the following personal attributes:

  • Be honest and trustworthy
  • Be respectful
  • Mossess cultural awareness and sensitivity
  • Be flexible
  • Demonstrate sound work ethics The Administration Officer must attain the required knowledge, skills and attitudes through completion of a B.Sc/HND in Accounting or Business Administration
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