Administrative Assistant

Job opening: clerical, administrative jobs, jobs in Abuja, Nigeria

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Administrative Assistant
Location: Abuja
Last update:

Ad description

The EU-SIGN Project Nigeria is a seven-year from 2011-2018 health systems strengthening Project to increase access to and utilisation of Immunisation Services within an integrated Primary Health Care service delivery system.

Job Title
Administrative Assistant


Job Field
Administration, Secretarial

The Administrative Assistant for TA Incidental Expenditures budget management will assist the TA Team in retirement of monthly and quarterly approved implementation budgets under the TA incidental expenditures. She or He will assist in ensuring that the TA Team in Abuja receives appropriate and timely supporting documentation from States to enable smooth replenishment requests and minimize ineligible expenditures.
Specifically, the Administrative Assistant for TA Incidental Expenditures budget management is expected to carry-out the following duties and responsibilities:
Be responsible for strictly following European Development Fund EDF and the Government of Nigeria’s regulations for full purchase cycles of goods required by EU-SIGN PEs –TA Incidental Expenditures budget Component i.e. quotation collection, ordering, follow up, quality control, etc.
To assist in systematic compilation, tracking, analysis and proper documentation of expenditures of TA Incidental Expenditures under Programme Estimates PEs.
To cross-check monthly, quarterly retirement documents including financial reports from the States.
Ensure timely collection and processing of payment of all EU-SIGN OPE utilities.
To establish and maintain a supportive financial supervisory schedule of PEs activities to State Technical Assistants STAs.
To assist in payment of participants at events organised by the EU-SIGN Project, e.g. workshops, meetings and missions.
To assist the TA Team in retirement process of the Incidental Expenditures of National Level activity.
Ensure backup documentation, review and analysis of administration cost centres according to PEs activities under TA Incidental Expenditures budget and other administrative documents. Develop, maintain and update a central knowledge data bank of contact information from STAs.
Assist the TCA/PE on the review process of STAs’ monthly time sheets and invoices and weekly security reports;
And any other responsibility that may be assigned by the Training & Contracting Advisor and Procurement Expert and by the Team Leader.

A degree or diploma in Business Administration
Strong financial management and control skills
Familiarity with generally accepted accounting principles and practices;
Proven and sound knowledge of proper book keeping;
Attention to details, strong analytical and numerical skills;
At least 3 years of experience working administrative officer;
Experience with EU projects or similar international donor agencies is a plus;
Reliability, honesty and excellent interpersonal skills.

Qualified Candidates should forward CV to email

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